REQUEST FOR DOCUMENTS

DOCUMENT SERVICES

  • TRANSCRIPT OF RECORDS, TRANSFER CREDENTIALS (Certificate of Eligibility to Transfer and True Copy of Grades)
  • 2ND ISSUANCE OF DIPLOMA
  • CERTIFICATIONS
  • COURSE DESCRIPTIONS
  • RELATED LEARNING EXPERIENCE
  • AUTHENTICATED DOCUMENTS (Certified True Copy of Document)
  • AUTHENTICATED DOCUMENTS (Certified True Copy)

PROCEDURE:

  1. Secure Form R-01A (Request Form for Documents).
    Have the application fee for the requested document/s assessed by the Records in-charge. For recent graduates and transferee applicants to other schools, accomplish Form R-01A and the Outgoing Clearance in securing Transcript of Records (TOR) or Transfer Credentials (TC). Click to download FORM R-01A (Request Form for Documents)
  2. For first time applicants for the TOR, proceed to the Dean and the Director of Libraries for Clearance purposes. Second time applicants may skip this step. For first time applicants, for the TOR proceed to the dean representation
  3. Settle the document/s’ fee at the Finance Office
  4. Submit the approved Form-01A (including the Outgoing Clearance for recent graduates and transferee applicants) and Official Receipt at the Office of the University Registrar for the processing of the requested document/s.
  5. Present the claim stub with Official Receipt when claiming the requested document/s.

NOTE: FOR REQUEST OF TRANSCRIPT OF RECORDS

  1. Under existing laws, only the owner of the records is allowed to request for documents in connection with his/her school records and claim the requested document/s.
  2. The University reserves the right to withhold, deny or cancel any request for documents due to pending accountabilities.
  3. Representatives must present an Authorization letter signed by the owner of the document/s, ID cards (of the owner and the representative).
  4. Documents/s not claimed after 90 days from due date will be DESTROYED and payments made FORFEITED.
  5. Pay only at the Finance Office
    Finance Office (Cashier) hours:
    Monday – Friday (7:30am – 12:00nn, 1:30pm – 6:00pm)
    Saturday (8:00am – 12:00nn)
Document Amount Processing Period Documentary Requirements, if applicable
Transcript of Records P200.00 5 working days
Transfer Credentials

(True Copy of Grades and Certificate of Eligibility to Transfer)

P300.00 1 working day 1.  Letter of intent to transfer out of UA signed by the student and parent/s, and approved by the Dean.

2. Approved Outgoing Clearance

2nd copy of Diploma P661.00 20 working days 1.  Letter of request for the issuance of 2nd copy of diploma signed by the owner of diploma.

2. Affidavit of Loss (if the original diploma got lost) notarized by a lawyer

Replacement of Evaluation Form P100.00 1 working day Letter of request for replacement of Evaluation Form signed by the student and approved by the Dean
Replacement of Class Schedule/Assessment Form P100.00 1 working day
Certificates P50.00 2-3 working days

 

Service Amount Processing Period Documentary Requirements, if any
Adding/ Changing/ Removal/ Official Dropping P100.00 2-3 working days (for the approval of the Dean, Registrar, Treasurer 1.For REMOVAL OF COURSES – Letter of intent to withdraw all courses/subjects signed by the student and parent/s, and approved by the dean

2. For ADDING, CHANGING and OFFICIAL DROPING of COURSES – Updated Evaluation Form

Authentication of records (Certified True Copy of the Original documents) P50.00/document

(5 photocopies/

document)

1 working day 1.Original documents to be authenticated e.g.

a. Transcript of Records with the following information:

a.1 Special Order No. – for graduates of non-PAASCU accredited programs

a.2 Date of Graduation

b. Diploma

c. ID card

d. Class Schedule/Assessment Form

e. Certificates

 

2. Photocopies (5 copies) of the document/s to be authenticated

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